FareMeter Taxi driver record keeping: exporting trips and expenses to CSV
Pro exports your trips and your expenses as two separate CSV files, one row per entry, for whatever period you pick. Open them in a spreadsheet yourself or hand them straight to your accountant each quarter to cut down on bookkeeping time. The app keeps the records; it does not calculate or file your tax.
Why export at all
If you are self-employed, you almost certainly have to keep a record of fares and costs and declare the profit. A spreadsheet built straight from the meter's own numbers beats re-typing a receipt book by hand, and it leaves far fewer gaps for an inspector to question.
How to export
- Open the Earnings tab.
- Choose the period: Week, Month, Year or All. The export contains only that period.
- Scroll to the bottom and tap Export trips CSV.
- Pick where to send it: Files, Mail, Messages or any app that opens spreadsheets.
- If you logged expenses in that period, tap Export expenses CSV too.
On the free tier the button just reads Export CSV — Pro and bounces you to the upgrade screen. No trial export, no sample file.
Columns in the trips file
| Column | What it holds |
|---|---|
Date, End Time | Start date and time, and when the ride ended |
Tariff | The tariff name used |
Distance, Unit | Distance driven and whether it is km or mi |
Duration (min) | Ride length in minutes |
Fare, Extras, Adjustment, Total, Currency | The fare before extras, extras, any manual adjustment and the final total |
Payment, Paid, TransactionID | How it was paid, whether it is paid, and a payment reference if there is one |
Source, From, To, Note | Where the trip came from, addresses and your note |
Receipt, ShiftStart | Receipt number and the start of the shift it belongs to |
Columns in the expenses file
Date, Category, Amount, Currency, Note and Shift. Categories are the ones you picked when logging: Fuel, Maintenance, Tolls, Cleaning, Insurance, Commission, Parking or Other.
Worked example: a month in a spreadsheet
Say you exported Month and the evening shift from the earnings guide is in it: fares of 15.20, 21.70, 19.75, 4.00 and 13.20, fuel 28.00 and parking 3.50.
| Sum | From | Result |
|---|---|---|
Total of Total | Trips file | 73.85 |
Total of Total where Payment is Cash | Trips file | 32.40 |
Total of Amount | Expenses file | 31.50 |
| Fares minus expenses | Both | 42.35 |
The same figures appear as Gross, Expenses and Net in the Earnings tab for that period, so you can check the export against the app.
What about PDF?
The trip log only exports as CSV — there is no bulk PDF. PDF lives at the per-trip level: each receipt can be shared as its own PDF with Pro, and a shift can go out as a text summary from its detail screen.
Keeping your records safe
- Export at the end of each month and park the files somewhere other than the phone. A cracked screen can cost a whole quarter's records if the only copy is on the phone.
- Signed in to iCloud, the app already keeps a copy of your trips, shifts and expenses there, under your own account.
- Delete a trip in the app and it disappears from future exports too, so do that before you export, not after.
Questions and answers
How do taxi drivers pay tax?
Can I export only one month?
Does the export include cash trips?
Payment column so you can separate cash from card.Is CSV export free?
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More FareMeter guides
- How a taxi fare is calculated, and how FareMeter's GPS meter does it
- What time do taxi rates change? Setting up day, night and weekend tariffs
- How to charge for waiting time and extras like luggage, airport and tolls
- How to give a passenger a proper taxi receipt from your iPhone
- How to track your taxi earnings and expenses per shift
- Is there an Apple Watch taxi app that works as a fare meter?
- All questions about FareMeter
- Back to FareMeter